The club will be called Redditch Rugby Football Club and will be affiliated to Worcester & Hereford RFU, North Midlands RFU and the Rugby Football Union.
The Club operates as a section of the Community Amateur Sports Club, Redditch Cricket, Hockey and Rugby Football Club Ltd (Company Number 1645969) [the Parent Club] and is bound by its Articles of Association.
- Aims and objectives
The aims and objectives of the club will be:
- To promote and encourage the playing of rugby union
- To provide the facilities and infrastructure which allows for continued participation in rugby union
- To provide coaching and management for members to develop the necessary skills of the game and a sense of sportsmanship and fair play.
- To ensure that all present and future members receive fair and equal treatment
- To ensure a duty of care to all members of the club
- To increase community-based participation in rugby union and the club
- to comply with and uphold the rules and regulations of the Worcester & Hereford RFU, the North Midlands RFU, the RFU and the IRB
- Attaining Objectives
The club shall be empowered to do all things necessary which are incidental to and necessary for the attainment of the objectives of the club.
The club will maintain representation on the Management Committee of the Parent Club and provide delegates to the Worcester & Hereford and North Midlands RFUs.
The club will endeavour to remain a fully accredited club of the Rugby Football Union.
Membership shall be open to any person who wishes to further the interests of the club.
Treatment of members by the club will be in accordance with the RFU Equity Policy.
For the avoidance of doubt, membership is open to all without discrimination and may only be refused where admission to membership for good cause such as conduct or character likely to bring the Club or sport into disrepute, and no person shall be denied membership of the Club on the grounds of race, ethnic origin, nationality, creed, colour, age, disability, sex, occupation, sexual orientation, religion, political or other beliefs. A person may appeal against such decision by notifying the Board who shall put the matter to a general meeting for it to be decided by a majority vote of the members present and voting at such meeting.
All members will be subject to the regulations of the constitution and by joining the club will be deemed to accept these regulations and codes of conduct that the club has adopted and the policies and rules of the Rugby Football Union.
By joining the club members will become members of the Parent Club, and will be accorded the rights, privileges and responsibilities that membership confers.
A person shall not be entitled to any privileges of the Club until two days have passed since his application for membership was submitted, whether or not he is admitted as a member before those two days have lapsed.
New members will become part of the club by paying the appropriate membership fee to the Honorary Secretary. They will continue in membership provided they pay the appropriate membership fee to the Honorary Secretary on or before the anniversary of their joining.
Members will be enrolled in one of the following categories:
- full member – adult male rugby player
- lady member – female rugby player including eligible girls playing adult rugby
- junior member – male and female playing members playing in the mini & junior section
- family member – parents, wives, partners of members of another category
- social members – non-playing adult members
- section role holders –junior section coaches and committee members who take an active role in the running of their sections
- life member – conferred on members for long and meritorious service
- Membership fees
Membership fees will be set annually and determined at the Annual General Meeting.
Fees will be paid by annual subscription.
- Officers of the club
Officers of the club should firstly be members of the club. Every officer of the club should be able to pass the HMRC “fit and proper person” test.
The officers of the club will be:
- Chair *
- Vice Chair (s)
- Honorary Secretary *
- Honorary Treasurer *
- Fixtures Secretary
- Ladies Section Representative
- Junior Section Representative
- Club Coaching Co-ordinator
- Club Coach
- Club Captain
- Volunteer Co-ordinator
- Club Safeguarding Officer
Other roles within the club shall be elected/appointed to fulfill the RFU Golden Roles and to ensure the orderly running of the club.
Officers will be elected annually at the Annual General Meeting or appointed by the committee to fill casual vacancies.
The club will be managed through the Management Committee consisting of the officers of the club listed above. Only these posts will have the right to vote at meetings of the Management Committee.
Positions marked with an asterisk “*” plus one other will be the minimum required to operate the club.
Decisions of the Management Committee will be taken by simple majority of officers present with the Chair of the Meeting holding a casting vote.
The Management Committee will be responsible for adopting new policy, codes of conduct and rules that affect the organisation of the club.
The Management Committee will have powers to appoint sub-committees as necessary and appoint advisers to the Management Committee as necessary to fulfil its business.
The Committee, therefore, delegates the day to day running of the ladies and the mini & junior sections of the club to sub-committee’s set up for that purpose. With the approval of the Committee those sub committees are responsible for their own makeup and the operation of their section.
It further delegates to the Disciplinary Committee the responsibility for disciplinary hearings of members who infringe the club rules/regulations/constitution. The Management Committee will be responsible for taking any action of suspension or discipline following such hearings.
The Management Committee will be convened by the Honorary Secretary of the club and held no less than 6 times per year.
The quorum required for business to be agreed at Management Committee meetings will be 4.
Redditch RFC, as part of a Community Amateur Sports Club, is a not for profit organisation. Any surplus made by the club will be used for the benefit of the club as a whole and will not be distributed to individual members.
All club monies will be banked in an account (s) held in the name of the club.
The Club Treasurer will be responsible for the finances of the club.
Sub Sections of the club may hold bank accounts. However, any cheques drawn against club funds should hold the signatures of the Club Treasurer (or section Treasurer) plus at least one other.
The Club Treasurer alone may operate Electronic Transfer of funds, subject to the approval of the Management Committee.
The financial year of the club will coincide with the financial year of the Parent Club.
A statement of annual accounts will be presented by the Club Treasurer at the Annual General Meeting.
- Annual general meetings (AGMs)
The Club will hold an AGM not more than 18 months from the previous AGM.
Notice of the AGM will be given by the Club Secretary. Not less than 21 clear days’ notice to be given to all members. Publication of this date in the Fixtures Booklet shall be deemed sufficient notice for the AGM.
The AGM will receive a report from officers of the Management Committee and a statement of the accounts. This will include income and expenditure statements and a simplified balance sheet. These statements will be verified by an independent external qualified accountant before presentation to the AGM.
Nominations for officers of the Management Committee will be sent to the Secretary prior to the AGM.
Elections of officers are to take place at the AGM.
All members, except Junior and Family members, have the right to vote at the AGM.
The quorum for AGMs will be 15. Decisions taken at the AGM will be taken by simple majority of members present at the meeting. In the event of a tie the chairman of the meeting will have a casting vote.
The Management Committee has the right to call Extraordinary General Meetings (EGMs) outside the AGM. Procedures for EGMs will be the same as for the AGM.
- Discipline and appeals
All complaints regarding the behaviour of members should be submitted in writing to the Honorary Secretary, who will call together a disciplinary committee, comprising at least three representative members of the club.
The Disciplinary Committee will meet to hear complaints within 14 days of a complaint being lodged. The committee has the power to recommend appropriate disciplinary action including the termination of membership.
The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member against whom the complaint was made within 7 days of the hearing.
There will be the right of appeal to the Management Committee following disciplinary action being announced. The committee should consider the appeal within 14 days of the Honorary Secretary receiving the appeal.
In all matters of discipline, the club will adhere to the RFU Disciplinary procedures outlined in RFU Regulation 19 - Discipline.
A resolution to dissolve the club can only be passed at an AGM or EGM through a majority vote of the membership.
In the event of dissolution, any assets of the club that remain will become the property of the Parent Club, or if it has ceased to exist, to be disposed of in accordance with its Articles of Association; i.e. to another CASC or to the National Governing Body (s) of the Parent Club member sports.
- Amendments to the Constitution
The constitution will only be changed through agreement by majority vote at an AGM or EGM.
Any proposed amendments to this constitution will be distributed to the membership with the calling notice for the AGM or EGM.
Redditch Rugby Football Club hereby adopts and accepts this constitution as a current operating guide regulating the actions of members.
SIGNED: DATE: 26th April 2018
NAME: Chris Hemming
POSITION: Club Chair
SIGNED: DATE: 26th April 2018
NAME: Steve Hindson
POSITION: Club Secretary